By integrating video, audio and peripherals which allow transmition of synchronized images and verbal communications video conferencing can allow two or more people in different part of the globe to communicate like they are in the same room over a certain type of telecommunications lines. For a video conferencing to exist they need to be video cameras, microphones, appropriate computer software, computer equipment and other peripherals that will integrate with the transmission lines to relay the information. The process that takes place in a video conference starts with recording of analog information by the microphones and the cameras, breaking down the information into discreet units, Encoding of the information by the codec to a digital line, Receiving of the digital information by the receiver’s codec and finally the translation of the digital signals back into analog video images and audio sounds.
A small group or individuals from 4 different locations can be able to communicate in split screens trough a type of video conferencing referred to as Continuous Presence video conferencing.
An organisation can be able to cut down travel expenses if they have a video conferencing system. Apart from that, a video conferencing systems enables a company to make quick decisions and actions during times of emergency as well as saves them time since the participants in decision making process do not have to make any physical appearance. Business meetings, seminars, and training sessions can also be conducted in video conferencing systems with the participants in different physical locations. Organisations can also be able to make presentations to the important members of an organization even if they are separated by long distances hence better sharing of data and knowledge.
It is important for one to have an idea of about what needs to be done beforehand even if there is a video conferencing system professional installer to avoid problems that may cause significant delays during the video conferencing installation process. Before initiating a video conference one has to prepare a room for adequate air conditioning and ventilation and a good space for video conferencing equipment, check for power lines and organise a desk, sofa, and other items to avoid showing a bare room.